Introduction
These Terms and Conditions ("Terms") govern your use of myproposalmasters.com (the "Website") and your engagement of My Proposal Master ("Company," "we," or "us") for grant writing and related services (the "Services"). By using the Website or working with us, you agree to be bound by these Terms. If you do not agree with these Terms, please do not use the Website or engage our Services
1. Scope of Services
My Proposal Master provides specialized grant strategy, writing, and consulting support. The exact scope for each Client is defined in proposals, quotes, or agreements.
- Grant proposal writing and development
- Grant research and funding prospecting
- Editing and review of grant proposals and related documents
- Budget development and alignment for grant applications
- Strategic grant consulting and capacity building
- Nonprofit startup grant support and first-time funding guidance
- Academic and business grant writing services
The specific scope, deliverables, timelines, and fees for each engagement are documented for the Client before work begins.
2. No Guarantee of Funding or Outcomes
Grant funding decisions are made solely by funders and are influenced by factors outside our control (such as competition, funding cycles, eligibility, and policy priorities).
- We provide high-quality, strategic, and compliant proposals but cannot guarantee funding, awards, or approvals.
- Past success and testimonials do not promise or predict future outcomes.
3. Use of the Website
You agree to use the Website only for lawful purposes.
- Do not violate any applicable law or regulation.
- Do not infringe upon any third-party rights.
- Do not disrupt, damage, or impair the Website or its security.
- Do not attempt to gain unauthorized access to any systems or data.
We may restrict, suspend, or terminate access to the Website for misuse.
4. Client Responsibilities
To enable effective delivery of Services, the Client agrees to:
- Provide accurate, complete, and timely information, including organizational details, project descriptions, budgets, and supporting documents.
- Ensure all information supplied is lawful and does not infringe third-party rights.
- Review drafts and provide feedback within mutually agreed timelines.
- Inform us promptly of any changes in deadlines, project scope, or funder requirements.
Delays in providing information or feedback may impact project timelines and submission dates.
5. Fees, Payments, and Invoicing
Fees and payment expectations are set out in writing before work begins.
5.1 Fee Structure
- Project fees are outlined in a written proposal, quote, or agreement.
- Fees may be fixed, milestone-based, retainers or consulting packages, or hourly/daily rates where agreed.
5.2 Payment Terms
- A deposit or initial payment may be required to schedule and begin work.
- Remaining amounts are due upon completion of agreed milestones or delivery of draft/final documents.
- Invoices are generally payable within [7/10/14] days of issue.
- Payments may be made via approved methods indicated on the invoice or Website (e.g., bank transfer, card payment, or online payment processors).
5.3 Taxes
- Where applicable, taxes, duties, or similar charges may be added to fees and will be clearly indicated where required by law.
6. Refunds and Cancellations
Services are highly customized and time-intensive; fees reflect the expertise and work invested from the outset.
Before Work Begins
- If the Client cancels before substantive work has started, a refund of any prepaid amount may be considered, minus reasonable administrative or scheduling costs already incurred.
After Work Has Commenced
- Once research, planning, drafting, or consulting has begun, fees are generally non-refundable because time and expertise have already been invested.
- In exceptional circumstances, partial refunds may be reviewed case by case based on work completed and commitments made.
Change of Mind or Funding Outcome
- Refunds are not issued for change of mind, internal decision changes, or unsuccessful funding outcomes, as funding decisions rest with grantmakers.
Paused or Delayed Projects
- If a project is paused or delayed by the Client for an extended period, timelines or fees may be adjusted by mutual agreement to reflect updated scope and availability.
7. Revisions and Scope Changes
Revisions are included to refine content within the original scope and funder requirements.
- A reasonable number of revisions are typically included as stated in the proposal or agreement.
- Substantial changes in direction, new target funders, major shifts in project design, or additions beyond the agreed scope may require a revised scope of work and additional fees.
- Any such changes will be discussed and agreed before additional work proceeds.
8. Intellectual Property and Ownership
8.1 Client-Provided Content
- The Client retains ownership of all pre-existing materials and information provided to us, including internal reports, logos, and proprietary documents.
8.2 Deliverables
Upon full payment of fees, the Client generally receives usage rights to final deliverables (e.g., grant proposals, budgets, research reports) for internal purposes and funder submissions as agreed.
- We may retain copies of work for internal record-keeping, quality assurance, and portfolio tracking without disclosing confidential information.
- Underlying frameworks, methods, and templates used to create the deliverables remain the intellectual property of My Proposal Master.
- Any broader licensing, publication, or reuse beyond grant and internal organizational use should be discussed in advance.
9. Confidentiality
Both parties agree to maintain the confidentiality of non-public information shared during the engagement.
- Examples include internal documents, budgets, strategies, organizational data, draft proposals, and proprietary project information.
Permitted disclosures
- To team members or subcontractors who need it to perform the Services and are bound by confidentiality obligations.
- When required by law, court order, or competent authority.
Additional agreements
- Where written NDAs are required by the Client or Company, those terms apply in addition to this section.
10. Professional Advice
Services may include strategic guidance, funding recommendations, or narrative framing.
- Services do not constitute legal, tax, financial, or accounting advice unless explicitly agreed otherwise in writing.
- Clients should seek appropriate professional advice from qualified advisors where necessary.
11. Disclaimers
- To the fullest extent permitted by law, the Website and Services are provided on an "as available" basis.
- No representation or warranty is made that the Website will be uninterrupted, error-free, or free from security vulnerabilities.
- No guarantee is made that any specific funding outcome will be achieved, regardless of past results.
12. Limitation of Liability
- To the maximum extent permitted by law, My Proposal Master will not be liable for any indirect, incidental, consequential, or special damages, including loss of funding, profits, or business interruption arising from use of the Website or Services.
- Our total liability for any claim relating to the Services, whether in contract, tort, or otherwise, will not exceed the total fees paid by the Client for the specific project giving rise to the claim.
- Some jurisdictions do not allow certain limitations; where prohibited, this limitation applies to the fullest extent permitted.
13. Indemnification
- The Client agrees to indemnify and hold harmless My Proposal Master from any claims, losses, or damages arising out of the Client's use of the Website or Services in violation of these Terms or applicable law.
- The Client is responsible for inaccuracies or incomplete information provided to us.
- The Client will indemnify against infringement of third-party rights caused by materials supplied by the Client.
14. Third-Party Links and Tools
The Website may include links to third-party websites or tools, such as scheduling platforms or payment gateways. These are provided for convenience and do not imply endorsement.
- Each third-party site or tool is governed by its own terms and policies.
15. Changes to the Website, Services, or Terms
We may update the Website, adjust Services, or revise these Terms periodically.
- Changes become effective when posted on the Website with an updated "Last Updated" date.
- Continued use of the Website or Services after such changes constitutes acceptance of the revised Terms.
16. Governing Law and Jurisdiction
These Terms are governed by the laws of [insert applicable jurisdiction], without regard to conflict-of-law principles.
- Any disputes arising out of or in connection with these Terms or the Services will be subject to the exclusive or non-exclusive jurisdiction of the courts of [insert city/country], unless otherwise agreed in writing.
17. Contact Information
For questions about these Terms or the Services, please contact:
Company
My Proposal Master